Summer Update 7/3/17

New Google Calendar: We’ve updated the calendar on our website and CHARMS. Instructions on how to sync your phone with the PRHS Bands calendar are attached to this email. All of the rehearsals and performances have been added to the calendar. Please refer to this calendar before schedule ACT/SAT testing, student work schedules and any other events that would keep students from attending the required events. Please take special note to a few dates on the calendar:
 

• Freshmen Orientation is on Tuesday, 8/8 from 8:00am-12:00pm. All freshmen band students will go to Freshmen Orientation and then return to band camp when they are dismissed at 12:00noon.
• There is Early Dismissal 9/20, along with no school on 9/21 and 9/22, but there is still a required football game performance on 9/22. It’s a home game and it’s also 8th grade night. In following week, we have a required football game performance on a Thursday night (9/28). We will not have Thursday night rehearsal on 9/21 or 9/28—instead, we will have a Saturday rehearsal on 9/23 from 8:00am-4:00pm. This rehearsal is mandatory.
• There is no school on 10/16 and 10/17 but the band will still rehearse on Tuesday, 10/17 from 5:30-8:30pm. This rehearsal is required. We could not move it or cancel it because Band Show is that weekend (10/21) and MPA is the following weekend (10/28).

 
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CHARMS: CHARMS Office Assistant is used for student accounts and email communication. Instructions on how to access your CHARMS account can be found at the following link: http://www.prhsbands.org/charms.html.
 
 
Required Band Forms: Please be sure to bring all of your completed documents to our Mandatory Kick-Off Meeting on Saturday, July 29th. All of the forms listed can be found on our new band website as well as the PRHS Band Charms site under the “Handouts and Forms” icon or at the following link: http://www.prhsbands.org/band-camp.html.
 
The required documents include:
 

• CCPS Emergency Information Form
• CCPS Student Travel Authorization
• Florida High School Athletic Association Physical Evaluation (3 pages)
• Florida High School Athletic Association Consent and Release from Liability Certificate (4 pages)
• CCPS Photo-Video-Media Release Form
• Random Drug Testing Consent
• Medication Authorization
  • This form is only needed if your student requires medication during band camp.
  • If your student requires multiple medications during band camp, please turn in one form per medication.

 
 
Remaining Band Fees: All remaining fees are due at our Mandatory Kick-Off Meeting on Saturday, July 29th. There are two separate order forms, one for auxiliary and one for band students. These forms show items that are required for purchase and there are also optional items that can be purchase as well. In addition to the band/auxiliary order forms, there is a home game meal order form and a healthy snack meal order form. All home game meals are included in your student’s band fee, so no additional purchase is required. Healthy snack meals are optional but highly recommend. More information will be give at the Kick Off Meeting. To access these order forms, please visit our website at this link: http://www.prhsbands.org/band-camp.html
 
 
Mandatory Kick-Off Meeting: Our Kick-Off Meeting is on Saturday, July 29th. We are going to have two separate meetings, one for the new members and another for all of the returning members. Here are the specified times:
 
            12:00pm – New member check-in (auditorium)
            12:30pm – New member meeting
           
            2:00pm – Returning member check-in (auditorium)
            2:30pm – Returning member meeting
 
 
Band Uniform Fitting Schedule: We will be fitting band students for their band uniforms a little differently this year. Returning members are being asked to come in during the first two days of camp. Here are the specified times:
 
Monday, July 31

• All returning junior & senior band members last name A-F (8:00am-12:00pm)
• All returning junior & senior band members last name G-L (1:00-4:00pm)

 
Tuesday, August 1

• All returning sophomores last name A-F (8:00am-12:00pm)
• All returning sophomores last name G-L (1:00-4:00pm)

 
Wednesday, August 2

• New member uniform fittings

 
Thursday, August 3

• New member uniform fittings

 
Friday, August 4

• Uniform fittings for any remaining members

 
 
Summer Clinics: Please remember to email Ms. Sarmiento if you're interested in attending any of our summer clinics. Signing up will help to ensure that music or equipment will be available for your student. All clinics are optional, but highly recommended. The summer clinics will be held at the school in the band room. These are the dates: 
 
Drumline 7/17, & 7/18 (5-7pm)
Auxiliary 7/17 (5-8pm)
Woodwinds & Brass 7/17 & 7/18 (5-7pm)
 
 
2017-2018 Marching Pride Commitment Forms: All students interested in joining the Marching Pride for 2017-2018 must turn in their commitment forms and $100 deposits ASAP. If you still need to turn these in you can mail them to the school under Ms. Sarmiento's attention or you can drop it off in the band room during any of the summer clinics. We still haven't heard from a few students. It's very important that we have the correct number of students before we start writing our field drill. 
 
If you have any questions regarding any of the requirements, please email Ms. Sarmiento at sarmia@collierschools.com.
 
I hope you all have a Happy 4th of July with your family and friends!

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